CAF Explained: Your Guide to Filling Out the School Application Form

Applying for a secondary school place can feel overwhelming, especially when faced with formal documents like the Common Application Form (CAF). But this guide will walk you through everything you need to know—from what the CAF is and how to complete it, to what happens after it’s submitted.

What Is the CAF and Why Is It Important?

The Common Application Form (CAF) is a form used by local authorities in England to allocate school places. Parents or guardians use it to list their preferred schools when applying for reception (primary school) or Year 7 (secondary school) entry.

Listing your preferences does not guarantee a place, but failing to complete the CAF could mean your child is placed in a school you haven’t chosen.

What Is the Difference Between the CAF and Supplementary Forms?

Some schools—especially faith schools, academies, or grammar schools—may require Supplementary Information Forms (SIFs). These forms gather additional information (e.g., religious affiliation or test scores) to support your CAF application.

Always submit the CAF first. Then check each school’s website for any SIF requirements.

When Do You Need to Fill in the CAF?

Deadlines vary slightly by local authority, but in general, the secondary school CAF deadline is 31 October (for Year 7 starters).

Always check with your local council to confirm your area’s exact deadlines.

How to Access and Submit the CAF

You can usually access the CAF through your local council’s website. Many councils encourage or require online submissions, though paper forms may still be available in some areas.

To complete the CAF:

• Visit your local authority’s admissions page.
• Create or log into your parent portal account.
• Fill in your child’s details.
• Rank your school preferences, usually up to six.
• Submit the form and keep a copy or screenshot for your records.

What Should You Consider Before Choosing Schools?

Choosing the right schools to list on the CAF requires research and reflection. Each family’s priorities will differ, but here are the most important factors to guide your decision:

Catchment Areas

Many schools prioritise children who live within a specific geographic area. Check each school’s catchment map to assess your eligibility and how likely you are to be offered a place.

School Performance

Review each school’s Ofsted report, progress scores, and GCSE or SATs results. These provide insight into academic standards and school leadership quality.

School Ethos and Culture

Attend open days, explore the school’s website, and speak to teachers or other parents. Consider whether the school’s values, discipline policies, and teaching style align with your expectations.

Travel Distance and Logistics

Think about how your child will get to school each day. Consider walking distance, public transport links, or school bus routes, especially if you’re listing schools outside your immediate area.

Siblings

If your child has siblings already attending a school, they may receive priority admission. Be sure to note this on your application, as it can improve your chances of being offered a place.

Can You List Schools Outside Your Local Authority?

Yes. You can include schools outside your home borough or county on the CAF. Your application will be coordinated by your local authority, which will share the information with the relevant councils.

How Many Schools Should You List on the CAF?

Most local authorities allow you to list up to six preferences. It’s strongly recommended to use all available slots to maximise your chances of being offered a preferred school.

Listing just one school does not increase your chances of getting in—it actually reduces them. But always include at least one ‘safe’ choice where your child meets all the entry criteria.

What Happens After You Submit the CAF?

Once you’ve submitted your CAF:

• Your preferences are shared with each school’s admission authority.
• Schools rank applicants based on their published criteria.
• On National Offer Day (1 March for secondary), you’ll receive your school offer by email or post.

If you’re not offered a place at any of your chosen schools, your child will be allocated a place at the nearest school with space available.

Can You Change the CAF After Submission?

Most local authorities allow changes up until the deadline. After that, changes can only be made under exceptional circumstances (e.g., a house move).

Contact your local council’s admissions team directly if you need to make an amendment.

What If You’re Not Happy with the Offer?

If you don’t receive your top choice:

• Accept the offered place anyway—this ensures your child has a spot while you appeal.
• Join waiting lists for preferred schools.
• Submit an appeal if you believe you have a strong case.

Note: Accepting the offered place does not weaken your appeal or waiting list position.

Common Questions About the CAF

Is it better to list the same school multiple times?

No. Listing a school more than once doesn’t improve your chances. Each preference slot should be for a different school.

What if my child has special educational needs?

If your child has an Education, Health and Care Plan (EHCP), you’ll follow a separate process managed by the SEN team. You don’t use the standard CAF.

Can I apply for grammar schools through the CAF?

Yes, but you’ll also need to register for and pass the 11+ exam for grammar school consideration. Check each grammar school’s deadlines and procedures.

Tips for a Smooth CAF Experience

• Start early to research schools and attend open days.
• Rank your preferences carefully—your first choice should be your genuine top pick.
• Read the admissions criteria for each school you apply to.
• Double-check your form before submitting—mistakes can affect your chances.
• Keep records of your submission, confirmation email, and any SIFs you submit.

The CAF Isn’t Just a Form—It’s a Strategic Decision

Completing the CAF isn’t just a box-ticking exercise. It’s a strategic step in shaping your child’s education journey. By understanding how the process works, preparing early, and making informed choices, you give your child the best chance of getting into a school that suits their needs, interests, and potential.